Course Approval and Tuition Reimbursement
Request for
Certificated and Non-Certificated Staff
Alicia Boyko, Director of Human Resources/Affirmative Action Officer
609/716-5000, extension 5019
What do I do first?? |
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| 1 | Read and make sure you understand all the criteria, timelines, and other information listed below. | |
2 |
Obtain required details about the course you are taking - including tuition, fees, books, course title, school name & location, rationale for taking the course, etc. | |
3 |
Click LINK BELOW to access online approval form for the appropriate APPLICATION WINDOW. |
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| 4 | If your course is approved, you will receive an approval email from Alicia Boyko. If your course is denied you will be notified. | |
5 |
Upon successful course completion, download the REIMBURSEMENT REQUEST FORM (link & directions below) and follow the directions. | |
| 6 | Questions? Contact Alicia Boyko, 609/716-5000, extension 5019 | |
Written Course Approval will be provided and is required prior to enrolling for courses for which reimbursement is desired. Approval will be granted if (a) the course is credited by an institution of higher learning toward a degree program, which will broaden or strengthen the teacher's professional background, or (b) if the course from the course description in the catalog of the institution of higher learning will broaden or strengthen the teacher's professional background. (Article 19:4). Online courses have to be reviewed and special approval must be given.
From July 1 to June 30, a maximum of 12 credits per year may be taken with no more than 6 credits per semester between September and June.
Request for reimbursement accompanied by the tuition receipt and grade report must be made within ninety (90) days of completion of the course. Requests received after the deadline will be placed on a waiting list. Those requests will be honored only if funds are available at the end of the school year. It is expected that requests for reimbursement shall not exceed the amount submitted for pre-approval.
The new on-line procedure established to expedite the course approval/tuition reimbursement process, requires all staff members (certificated and non-certificated) who wish to apply for course approval in order to receive reimbursement to do so during the time periods listed below:
SEMESTER |
ON-LINE APPLICATION WINDOW FOR COURSE APPROVAL |
| Summer 2008 Courses | April 1 to July 1 |
| Fall 2008 Courses |
July 15 to September 15 |
| Spring 2009 Courses | November 15 to January 15 |
Click this LINK to access on line form for initial course approval.
To ensure reimbursement, wait for written approval from Human Resources prior to course registration.
IMPORTANT:
If after receiving approval, plans change and you either do not enroll or are unable to complete the approved course, please notify Alicia Boyko via email as soon as possible so that funds can be reallocated to other staff members.
REIMBURSEMENT/COURSE COMPLETION FORM (MS Word Format)
- or- REIMBURSEMENT/COURSE COMPLETION FORM (PDF Word Format)
attach items listed below, and send to Alicia Boyko at the Board Office.
- Copy of email course approval from Alicia Boyko
- Copy of grade report (proof of a B- or better or a pass for pass/fail courses).
- Evidence of payment of tuition costs (costs covered by other sources - grants, scholarships, or tuition bank) are not eligible for reimbursement.
Copy of proof of payment in full (e.g., cancelled check(s), charge bill(s), or receipt(s) from college/university).
- Textbooks are reimbursable at a maximum of $100.00 per semester when the books are returned to the district and accompanied by a receipt.
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